Industries · Property Management
An AI Operations Assistant for property management.
Maintenance requests, owner questions, renewals and vendor bills all land in the same inbox. The assistant sorts them before your first showing.
Property Management
Maintenance and renewals, without the inbox dig
Property managers juggle tenants, owners and vendors in one inbox. The assistant keeps each lane moving and never touches rent, deposits or legal notices.
Overnight
Maintenance triage
Tenant requests are sorted into emergency, urgent and routine, with photos and unit access notes attached.
Monday
Renewal windows
Leases at 90, 60 and 30 days are listed with drafted notices from your own templates.
On invoice
Vendor bill check
Each vendor bill is compared with its approved work order. Anything over is flagged, never paid.
Month end
Owner statement notes
A cover note is drafted for each owner with the month's maintenance and occupancy changes.
What it does Monday morning
Monday at 7 AM for a property manager
Harbor Point Property Group is a fictional business used to show the work.
Daily Ops Brief
Harbor Point Property Group · Mon 7:00 AM
- approval
Leak reported at Maple Court 4B
UrgentTenant email at 11:08 PM with photos. Vendor dispatch to the on-call plumber drafted.
- draft
3 leases at 60-day notice
TodayUnits 2A, 7C and 12B. Renewal notices drafted from your template with current rent.
- read
Vendor invoice above threshold
MoneyLandscaping invoice $2,140 against a $1,800 approved PO. Flagged, not paid.
- draft
Owner asked for statement
FYIR. Thompson wants the August statement. Reply drafted with the report attached.
Scheduled jobs
Illustrative- 6:30 AMMaintenance request triage. Sorts overnight requests by urgency and drafts vendor dispatch.
- 7:00 AMDaily ops brief. Emergencies, lease dates and anything waiting on you.
- Mon 9 AMRenewal window check. Finds leases at 90, 60 and 30 days and drafts notices.
- 1st of monthOwner statement prep. Drafts the cover note for each owner statement.
7:02
Monday
Daily Ops Brief is ready
4 items. 3 need a tap from you.
Approval needed
Dispatch on-call plumber to Maple Court 4B
Flagged for you
One message is outside my rules. I did not reply.
Harbor Point Property Group is a fictional business. The brief, names and amounts are illustrative.
Approval · Pro and Max
You tap. It does the rest.
On Basic the same change arrives as a draft for you to make yourself.
Needs your approval
approvalDispatch on-call plumber to Maple Court 4B
Emails the vendor the tenant photos and access notes, and tells the tenant a plumber is booked.
When it is unsure
It stops and flags you.
“A tenant says they are withholding rent until the leak is fixed.”
Rent withholding has legal rules that vary by state, so I will not reply to that part. I drafted an acknowledgment about the repair only and flagged the rent question for you.
It will never
- Give legal advice on leases or evictions
- Approve a vendor bill above the PO
- Change rent or deposit amounts
Systems
What it connects to here.
Typical systems: Gmail or Outlook, AppFolio or Buildium, Google Drive or SharePoint, Slack or Teams. Each is marked with its real status.
- GmailBETA
- Google CalendarBETA
- Google DriveBETA
- Outlook and ExchangeBETA
- SharePoint and OneDriveBETA
- SlackBETA
- AppFolioROADMAP
- BuildiumROADMAP